By Ashley McCarty
Manchester Village Council met on Dec. 7 to discuss upcoming projects, stimulus expenditures, mural possibilities, and their employee policy.
A motion by Councilman Michael Phipps to approve the minutes if Nov. 11, 2020 Regular meeting was seconded by Councilwoman Regina Adams, the council agreed.
“I attended the Veterans Day program at the Memorial Park to dedicate the memorial to the three citizens that were lost during the Vietnam War. It was a really good turnout, even though the weather was not the best. It was very well done, great ceremony to honor them. I know the families that I talked to were very emotional. Long overdue, but I also think it was the perfect timing, especially right now,” said Mayor Teresa Blythe.
Blythe also reported that she attended the Christmas in the Village tree lighting ceremony on Dec. 5.
“I think it was a lot of fun. The Sheriff protected the Christmas tree, chased the Grinch through town. I want to thank Roddy Farley for playing Santa, Dennis Barnd for being the Grinch; we had a couple of elves, Brandon Jones and Tabitha Spires. We were able to give out gifts to everybody that was out. We had two different trucks going through town, I knew Cody Carter drove one and Rick DeAtley drove the other one. We had two fire trucks, I believe Lonnie Bilyeu drove one of them, Brian Edwards drove the second one. Lonnie did a great job letting everyone know we were coming through,” said Blythe.
Blythe also reported that Shane Thatcher of the Adams County Sheriff’s Depaetment had been on duty in the evenings, though had to take some time off due to an incident.
“A lot of COVID-19, a lot of quarantine going on, so it’s been difficult to get people covered. After talking with [Sheriff] Kimmy [Rogers], he pretty much told me that the State Highway Patrol isn’t in a position to be able to enter into a contract with the village. I did reach out to the State Highway Post Commander Lt. Randy McElfresh and again, he told us that because of the jurisdiction issues, they cannot enter into a contract. They’re down here, they try to keep somebody in the southern part of the county, just because they know how shorthanded [we are] right now with all of the COVID-19 things going on,” said Blythe.
Blythe spoke to Economic Development Director Holly Johnson and reports Johnson has completed paperwork regarding the storm sewer drain project for Cemetery Street; the project can now move forward.
“She has someone that’s getting ready to attend school for the flood administrator, so the county will have a flood administrator,” said Blythe.
New enclosures have been installed in the clerk’s office and in the water department.
“Marla [Kirk] was working on installing the new computer that was purchased with COVID-19 funds, Kayla’s got the new ones installed that we were able to purchase. We received more COVID-19 funds in the amount of over $600,000. Kayla has been busy with department heads, and other employees trying to spend this money. Rick Bowman was able to get us prices for a couple of new squads, so we are going to be able to purchase a couple of new squads,” said Blythe.
In addition, automatic sinks and toilets will be purchased for the community building, and EMS building; new Chromebooks for council with some available for department heads; water meters; other EMS supplies.
“Trying to get Kayla some help in the clerk’s office. Spending that money has taken almost all of her time, so she’s not even been able to really do her regular job. So, she’s been here having to work overtime to stay caught up, and I don’t even know if she’s staying caught up, but Job and Family Services, we do have an applicant waiting to hear all of that. Which that will give us somebody at 40 hours a week paid for by Job and Family Services. That will be a huge help,” said Blythe.
Blythe reported that new businesses were arriving in Manchester, and some buildings have been sold.
For the sewer project, Blythe reported that Intelligence Buildings Infrastructure (IBI) grant funding could potentially be a total principal forgiveness loan.
“Started Phase One of the waterline project, the design phase. That [is for] replacing the water lines, starting on Front Street, I believe, but we have started that, and there is a resolution to hopefully move forward with that to start replacing those lines,” said Blythe.
Solicitor Tony Baker had almost completed revisions to the employee handbook, but had computer issues.
“The proposition for today would be to amend retroactively through council to be effective Jan. 1,” said Baker.
Baker looked at and completed a new lease for the EMS building; will also be reviewed and passed by council in the January meeting.
Baker also discussed reducing committees to two members each to prevent discrepancies with council politics.
Fiscal Officer Kayla Bowman reiterated that she was working on COVID-19 distributions.
“We received two checks in the past week, so that’s been a huge focus. There’s guidelines and restrictions on funds, so that’s taken up the majority of my time lately. Been working with the auditors on these purchases to make sure that these purchases that we presented to council tonight would be covered under the COVID-19 funds,” said Kayla Bowman.
She thanked Rick Bowman, Jones, and Kirk for helping with the aforementioned funds.
“We’ve kept busy helping [Kayla] get all the pricing on the things that we knew. I think everybody in the village should be pleased. We had a deadline to spend it all, and I think we’ll see the progress of it,” said Rick Bowman.
Blythe asked if some of those funds could be used to repair the squads.
“I spoke with the auditors, and they said yes. You can’t use the funds for anything that’s in the current budget, so we spent all the funds that we had set aside for maintenance for the squads. So, since we have spent all of the funds that we had set aside in that budget, we are allowed to use the funds to repair the squad,” said Kayla Bowman.
Rick Bowman reported 19 calls altogether for fire for the last month.
Kirk reported the life squad had 63 runs, with 21 percent non-transports.
“We’re still down from last year because of COVID-19. People just do not want to go to the hospital. This time last year we were 18 percent non-transports,” said Kirk.
Jones reported that the main priority for the waterline project was some of Front Street, but mostly Second Street.
“There is a part of the new line that’s going down State Route 52 that we are going to replace. There’s about 500 feet where the bank is slipping right along the river. We’re going to move that water main across the street because it keeps breaking. Mostly, we’re focusing on Front and Second Street,” said Jones.
Rick Bowman said there are really bad lines down there; some residents have one-inch lines or less and are having water problems.
“We’ve been working on trying to figure out a way to do it, and that’s how we’re going to try and get it fixed. So, it will help those people down there,” said Rick Bowman.
A motion by Phipps to pay bills was seconded by Councilwoman Irene Shively, the council agreed.
A motion by Councilman Troy Jolly to pay non-regular bills was seconded by Adams, the council agreed.
“Ramona Applegate and I visited with the business property owners on Second Street, and tried to talk with them to see what their intentions were, what their plans were for their buildings, what we could do to help them and what they can do to help us. We felt like we got really good feedback. [Shandra Irwin] has been bringing people into town, as Teresa said there has been two properties sold,” said Adams.
Adams reported there was also interest in other buildings.
“So, we need to give her a real big thanks for helping us out, she’s done a great job,” said Adams.
Adams also discussed the future art mural. Like with the recent mural addition in Peebles, Ohio, it will be completed by Pamela Kellough.
“We thought it wasgoing to be about the same cost as what Peebles was. Well, after Pamela was here and she looked at our buildings around town, she really likes the Threads and Inks building to do the first one. Peebles was $15,000. The Adams County Arts Council splits that with you, whatever your cost is; she’s looking at ours being a little more, because she’s going to have to travel a little further distance and she’s got to do a little bit more repair on the wall,” said Adams.
The Eight Ball Restaurant was also a consideration, though Kellough currently doesn’t have the equipment to accommodate the location.
“I’d just like to see somebody besides Mike, Christine [Henderson] and I being in there at different times to listen to what they’re saying. Do we want to go this route, because it’s going to take us a lot of work. A lot of going to organizations, we’re going to have to do some benefits, something to make money to pay this extra money, the other half of this,” said Adams.
Adams said she would talk to Jack Roush about using Roush Racing for the mural.
“That is a part of our history and our town, our community. We’re [also] going to do something with the Olympics,” said Adams.
Applegate has already mailed Kellough numerous brochures and pictures for reference; Henderson has also mailed some items.
“She’s telling us that it can make us money for our community, because if you have them coming to your town to look at these murals, they need a place to eat, they might want to stay at a Bed and Breakfast, or whatever we may have here in town to stay in. So, this is something we’ve got to look at. It’s not just to look at as a picture, it’s also to bring people to our community to see what we have,” said Adams.
Council discussed funding options regarding the mural.
A motion by Phipps to accept Ordinance 2020-15 an ordinance to make temporary appropriations for current expenses and other expenditures for the Village of Manchester, State of Ohio, during the fiscal year ending Dec. 31, 2021 was seconded by Adams, the council agreed.
A motion by Phipps to accept 2020-49 a resolution accepting the amounts and rates as determined by the budget commission authorizing the necessary tax levies and certifying them to the county auditor and declaring the same as an emergency was seconded by Shively, the council agreed.
A motion by Jolly to accept 2020-50 a resolution to increase revenues and appropriations to accept grant funding from the federal coronavirus aid and economic security (“CARES”) Act funding to local governments and declaring the same as an emergency was seconded by Shively, the council agreed.
A motion by Jolly to spend the amendment was seconded by Shively, the council agreed.
A motion by Phipps to put a water meter bid in the paper was seconded by Councilwoman Lori McCartney, the council agreed.
A motion by Adams to accept 2020-51 a resolution to reallocate funds within the EMS fund and declaring the same as an emergency was seconded by Phipps, the council agreed.
A motion by Adams to accept 2020-52 a resolution to reallocate funds within the water and sewer fund and declaring the same as an emergency was seconded by McCartney, the council agreed.
A motion by Phipps to accept 2020-53 a resolution to reallocate funds within the water and sewer fund and declaring the same as an emergency was seconded by Adams, the council agreed.
2020-53 was a resolution to pay out Jones accrued vacation pay.
A motion by Phipps to accept 2020-54 a resolution to increase transfer out of sewer operating and increase revenues and appropriations in sewer department funds and declaring the same as an emergency was seconded by Adams, the council agreed.
“I need a motion to just change the effective date that the new [employee] policy goes into place, so that instead of being effective from October — which it affected pay and their earning, things like that — to change that date from Oct. 1 to Jan. 1 so that they can get their pay and everything like they should have through December,” said Blythe.
Jolly said he had a problem with some of the policy verbiage.
“I understand he hasn’t been able to print it out, but I hate to pass something that I haven’t read, and there’s a lot of contingencies within that that were questionable of the employees handbook,” said Jolly.
Blythe said the only thing this motion would change was the effective date.
“When we passed it it went into effect on Oct. 1, and now it will go into effect on Jan. 1. The only thing that changes is that policy is not in effect now until Jan. 1. At that Jan. 1 meeting, he will have those amendments as well. We’ll have the amendments before that fixes all of that, so this just changes the effective date,” said Blythe.
Jolly said there’s still questionable things within the verbiage.
“When he brings that policy out, we’ll be able to discuss this further, right? It ain’t just going to be brought out and then you guys vote on it, we still have a right to discuss it,” said visitor Lonnie Bilyeu.
Baker said he would give the finance committee the amendments to the policy to be dispersed to department heads, and thus employees to review.
“So we’re just saying the new policy that we passed now will not go into effect until January, with the amendments,” said Blythe.
A motion by Phipps to amend the policy effective date to after the first meeting of January was seconded by Adams, the council agreed.
A motion by Adams to purchase five time clocks from the June 3, 2019 meeting was seconded by Jolly, the council agreed.
A motion by Phipps to approve the volunteer from Ohio Means Jobs Youth Program was seconded by Shively, the council agreed.
Jolly announced his resignation from the building and streets committee.
A motion by Phipps to accept the resignation was seconded by Adams, the council agreed.
A motion by Phipps to enter into the executive session under Ohio Revised Code 121.22 (G)(1) was seconded by Jolly, the council agreed.
With no more business before the council, the meeting was adjourned.
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